WebMD Health Services Group, Inc.
Information about your use of the Services is collected as follows:
While you may use certain Services without registering, a number of the Services do require that you register with WebMD for them to function properly. If you choose to register or update an existing account with WebMD or access certain Services, you may be required to provide personal information, such as your name, company, job title, telephone number, and email address, and a username and password to access your WebMD account. You are responsible for ensuring the accuracy of the personal information that you submit to WebMD You may choose to update or supplement the personal information that you provided at registration at any time through your account settings.
We automatically collect and store information about your use of the Services, such as your engagement with particular content, whether you opened a particular email, clicked on a link and how often and when you engage with the Services. We also collect information about your device when you access the Services including IP address, cookie information and advertising ID (which is a unique, user-resettable identification number for advertising associated with a mobile device), all of which may be associated with information we have about your use of the Services. We use cookie and other tracking technologies, such as pixels, tags, web beacons and software development kits to collect the information about your use of the Services and your device. If you are registered with the Site, we may elect to associate this information with your registration information.
You may participate in market research surveys conducted by us or on our behalf for our own internal business purposes. For some surveys, you may be asked to provide personal information for re-contact or payment fulfillment purposes.
How Your Information May be Used
Information about your use of the Services may be used as follows:
Provision of the Services
We may use the information collected about you to provide, evaluate, optimize and improve the Services, develop new Services and for research, analysis and reporting purposes.
We may use your information to manage and administer our relationship with you, your company or organization including keeping records about business contacts and content of interest to you so we can customize our offering for you, develop our relationship and target our marketing and promotional campaigns.
WebMD may contract with third parties, including ad servers, ad agencies and ad technology vendors to help deliver advertising about our Services on third party websites, to analyze the performance and effectiveness of advertising and provide associated reporting to WebMD. We may also engage third parties for the purpose of recognizing our users and delivering interest-based content and advertisements to them on third party websites.
We may associate information that we have collected about your use of the Services with personal information you have provided to us, thereby creating a profile of you that we may update from time to time, as further described below.
We may use your information to administer your account, respond to your inquiries, fulfill your requests and send you administrative communications about the Services.
We may use information about use of the Services to detect and defend against fraudulent, abusive or unlawful activity.
Sharing Your Information With Third Parties
Information about your use of the Services may be shared as follows:
Companies and Contractors Who Work for Us
We work with third party companies and contractors to help us provide the Services and to otherwise assist us in the operation of our businesses, including in the areas of email management and deployment, analytics, marketing, advertising, market research, hosting online events such as webinars, and customer service. We may provide these companies and contractors with personal information about users of our Services so that they can fulfill their responsibilities to us, however, we do require that they agree to limit their use of this personal information to the fulfillment of these responsibilities.
We may provide aggregated information about users of our Services to third parties as we deem appropriate in our sole discretion.
We may include social widgets on the Site which enable you to interact with the associated social media services. These widgets may collect browsing data which may be received by the third party that provided the widget, and are controlled by these third parties. You may be able to manage your privacy preferences directly with the applicable social network platform.
We may release personal information when we believe release (i) is required to comply with valid legal requirements such as a law, regulation, search warrant, subpoena or court order and to meet national security or law enforcement requirements; or (ii) is reasonable in response to a physical threat to you or others, to protect property or defend or assert legal rights of us or others.
Security of Information
We have implemented appropriate technical and organizational security measures to protect the personal information that we have under our control from unauthorized access, use and disclosure and accidental loss. You are solely responsible for maintaining the security and confidentiality of your account username and password. Unfortunately, no method of transmission over the internet or method of electronic storage is completely secure. Therefore, while we strive to protect your personal information, we cannot guarantee its absolute security.
Choice and Control
You can correct, update or review personal information you have previously submitted by going back to the specific Service, logging-in and making the desired change. You can also update any personal information you have submitted by contacting us using the contact information listed below. If you have registered and desire to delete any of your registration information you have provided to us from our systems please contact us using the contact information listed below. Upon your request, we will delete your registration information from our active databases and where feasible from our back-up media. You should be aware that it is not technologically possible to remove each and every record of the information you have provided to the WebMD Sites from our servers.
If you no longer wish to receive a particular type of email communication from us, you may unsubscribe by clicking the “unsubscribe” link located at the bottom of the email and following the instructions. Also, if you have provided us more than one email address, we may continue to contact you using the other email address not associated with the emails from which you have unsubscribed, until you unsubscribe from emails sent to that other address.
California Privacy Rights
This section is provided pursuant to the California Consumer Privacy Act of 2018 (the “CCPA”) and other applicable California privacy laws. This section applies solely to our users who are California residents as defined under applicable California privacy laws.
Information We Collect
Within the last twelve (12) months, we have or may have collected the following categories of information from our users and/or consumers: identifiers; personal information listed under Cal. Civ. Code § 1798.80(e); protected classification characteristics under California or federal law; biometric information; internet or other similar network activity; geolocation data; professional or employment-related information; and inferences drawn from any of the information identified in this section.
Categories of Sources from Which Information is Collected
As described in the “Information Collected” section above, we obtain the categories of personal information listed above from the following categories of sources:
• directly from you; and
• directly and indirectly through cookies and other technologies.
Using and Sharing of Personal Information
The personal information described in the categories above may be used for the business purposes listed in the “How Your Information May be Used” section above.
We disclose your personal information for a business purpose to the following categories of third parties: (a) service providers and (b) third parties to whom you authorize or direct us to disclose your personal information in connection with the Services. In the preceding twelve (12) months, we have disclosed the personal information described in the categories listed above for the business purposes listed above in the “Sharing Your Information With Third Parties” section above. We may also share your personal information for any other purpose(s) disclosed to you at the time we collect your information or with your consent.
Personal Information “Sold” to Third Parties
In the preceding twelve (12) months, we have not sold your personal information to third parties. We do not sell the personal information of consumers that we know are minors under 16 years of age without affirmative authorization as required under the CCPA.
Your Rights under the CCPA
As of January 1, 2020, California residents, as defined under the CCPA, may take advantage of the following rights:
• You may request, up to two (2) times each year, that we disclose to you, once we receive and confirm your verifiable consumer request, the: (1) categories and specific pieces of personal information that we have collected about you; (2) categories of sources from which your personal information is collected; (3) business or commercial purpose for collecting your personal information; (4) categories of personal information that we disclosed for a business purpose; (5) categories of personal information that we sold about you; (6) categories of third-parties with whom we have shared your personal information; and (7) business or commercial purpose for selling your personal information.
• Subject to certain exceptions and up to two (2) times each year, you may request that we delete any of your personal information that we collected from you. Once we receive and confirmed your verifiable consumer request for deletion, we will delete (and direct our service providers to delete) such personal information from our records, unless an exception applies.
To exercise the access and deletion rights described above, please contact us at:
WebMD Health Services Group, Inc.
Attn: Privacy Office
9229 Delegates Row, Suite 400
Indianapolis, IN 46240
You will be asked to provide certain identifying information, such as your name, email, and residency. While processing your request, we may ask you to provide further verifying documentation. We will only use personal information provided in a request to verify the requestor’s identity or authority to make the request. Only you or a person registered with the California Secretary of State that you authorize to act on your behalf, may make a verifiable consumer request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child. If you are making a request through an authorized agent acting on your behalf, such authorized agent must provide proof of written authorization to do so, and you must verify your identity directly with us, unless such authorized agent provides proof of a power of attorney pursuant to Probate Code sections 4000 to 4465.
We will not discriminate against you for exercising any of your rights under the CCPA. Accordingly, and unless permitted by the CCPA, we will not: deny you services; charge you different prices or rates for services; provide you a different level of service; or suggest that you may receive a different price or rate for services or a different level for services. We may charge a different price or rate or provide a different level of service if the difference is reasonably related to the value provided by your personal information.
Other Applicable California Privacy Laws
Section 1798.83 of the California Civil Code requires select businesses to disclose policies relating to the sharing of certain categories of your personal information with third parties. If you reside in California and have provided your personal information to us, you may request information about our disclosures of certain categories of personal information to third parties for direct marketing purposes in the preceding calendar year. You can submit such request by sending an email by using the Contact Us link at the bottom of every page of the Site.
We are committed to protecting the privacy of children. The Site is not designed or intended to attract children under the age of 18. The Site does not collect personal information from any person we actually know is under the age of 18.
Note to Users Outside of the United States
Additional Information for Visitors from the European Economic Area (EEA) and the UK
The EU General Data Protection Regulation and UK General Data Protection Regulation (together the “GDPR”) require certain information to be provided to data subjects located in the EEA and the UK, and grant them certain rights regarding their personal information. This section applies solely to the processing activities that are governed by the GDPR.
Data Controller and EEA Representative
WebMD is will be the controller of the personal information provided to, collected by or for, or processed in relation with, the Site and Services. WebMD has appointed Aptus Health International France SAS as its representative in the EEA. WebMD’s Data Protection Officer can be contacted at email@example.com.
Legal Bases for Processing
Where we rely on your consent to process your personal information, you have the right to decline consent or withdraw your consent at any time. Where we rely on our legitimate interests to process your personal information, you have the right to object.
Your Rights Under the GDPR
If you are a WebMD user in the EEA, you can: (i) access personal information we have about you (we will try to provide information within 30 days of your request); (ii) have your personal information corrected or deleted (in most cases you can correct personal information you have submitted to us by going back to the specific Service, logging-in and making the desired change); (iii) in certain circumstances, you can object to our processing of your personal information and we will discontinue such processing unless we have compelling legitimate grounds to continue; (iv) withdraw consent previously provided (including, in limited circumstances, the right to ask us to stop processing your personal information, with some exceptions, by contacting us); or (v) if you believe that we have not complied with applicable data protection laws, you may lodge a complaint with your local supervisory authority. If you wish to inquire as to whether we maintain any of your personal information and if so, whether you wish to exercise any of those rights that are available to you with respect to such personal information, you may contact us as described in the Contacting WebMD About Your Personal Information or Privacy section below. We will respond to your request within a reasonable timeframe.
Transfers Outside the EEA and the UK
We are located in the United States. Accordingly, as the controller, we process your personal information in the United States. We may also transfer your personal information outside the United States to service providers with operations in other countries. For more information, please refer to the “Note to Users Outside of the United States” section above.
Automated Decision Making
We do not make automated decisions that create legal effects or otherwise significantly affect you.
Contacting WebMD About Your Personal Information or Privacy
You can also contact WebMD’s Privacy Office at:
WebMD Health Services Group, Inc.
Attn: Privacy Office
9229 Delegates Row, Suite 400
Indianapolis, IN 46240
Updated: May 14, 2021
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